Export all of your financials from TouchPoint to QuickBooks. Select existing only new transactions not previously imported or all transactions.
Simply click the Export to QB Desktop button without setting any of the input fields (like choosing dates, grouped, etc), then the system defaults to giving you a file export (this file is generated in real time so it will be completely up to date whenever you choose to export it) for all previously un-exported transactions in the system. Every time you generate an IIF file on that page, it marks every transaction you export as ‘exported’ in the system so that you can avoid exporting transactions you’ve already exported before. But, you can disable that per export if you so choose with the ‘Include Previously Exported Transactions’ checkbox at the top there. Here’s a quick breakdown of your options:
‘Include Previously Exported Transactions’ (off by default): As mentioned above, this simply allows you to export transactions that have already been exported. For example, if you want to have the system generate the same IIF file / transactions as I’m attaching to this email, you’d have to check off that box because I already exported all of your transactions (and thus they got marked as exported).
‘Group The Exported Transactions’ (on by default): This checkbox allows you to decide how detailed you want your exported IIF file to be. If you want your IIF file to be broken down by order instead of already calculated and grouped for you, you can uncheck this box and download the transactions in their entirety. This option has no real benefits UNLESS you’re looking for a specific transaction / order that may be causing issues with the importing of the generated file. It’s likely there will be fringe cases that TouchPoint doesn’t account for and those fringe cases may throw the books off balance. Using this method helps you find the discrepancy so you can know what new scenarios or fringe cases to look out for – and can let us know about them (so we can code for it). When you import the individual file into Quickbooks, if it notices there is an imbalance in an order, it will tell you the line it occurs on so this is really useful for tracking them down.
Register (all registers’ transactions are exported by default): You can use this to select only the register you want to export transactions for.
Location (all locations’ transactions are exported by default): You can use this to select only the location you want to export transactions for.
Date Ranges (all dates are exported by default): You can use this to select the exact date range you need for your accounting purposes.